Personal Information Privacy Statement
Last updated: June 20, 2023
We know how important it is for you to understand how the Albert Baker Fund, Inc. (“ABF” or “we”) use your personal information. This Privacy Policy sets out how and why we collect, store, process and share your personal information as well as details about your privacy rights and how the law protects you. We strive to be transparent with you about what we do with your personal information when you visit our website(s) (albertbakerfund.org, africa.albertbakerfund.org, europe.albertbakerfund.org, asia.albertbakerfund.org, albertbakerfund.secure.force.com), make an enquiry or a donation and in the normal course of providing services to you. This Privacy Policy also describes the choices you can make about how we collect and use it.
Personal Information We Collect
Personal information means any information about an individual from which that person can be identified. It does not include information where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal information depending on the activity.
Information you may provide us may include:
- Personal and contact information, such as name, email address, mobile/landline telephone number, and home address.
- Information provided as part of a grant or loan applications, such as date of birth, social security numbers, tax information, age, and gender.
- Donation information, such as credit card information and billing address.
- Information you post. If you comment or otherwise provide information in a public space on one of our websites, we collect a record of it and any personal information included in the comment.
- Information you provide through social media.
- Other information you provide to ABF, such as quotes, photos, and images.
We may use automated technology such as cookies (see Use of Cookies) and other tracking software to collect personal information from your computer system or mobile device. We may collect the following information:
- Internet Protocol (IP) address or other device identifier
- Browser type and version
- Browsing information, such as pages you view and the links you click, and whether you access our website via a social media site
- Time zone setting
- Browser plug-in types and versions
- Operating system and platform
- Other portable device information
- With your permission, we may also collect your precise location.
We use this information on an anonymous basis and do not use it to identify any particular user. We do not link this information to any other data that we hold about you.
When We Collect Personal Information
You share personal information with us in various ways. For example, we receive personal information when you:
- Apply for a grant or loan
- Access our websites or use any of our mobile apps
- Make a donation
- Participate in surveys, webinars, events, and other ABF related activity
- Interact with us on social media
- Interact with our websites
- Email us
- Personally correspond with an employee or representative for example in person or by telephone.
How We Use Personal Information
We will only use your personal information where the law allows us to. We most commonly use personal information as follows:
- To perform a contract that we are about to enter into or have entered into with you;
- To carry out our activities where we have necessary legitimate interests and your fundamental rights do not override those interests. A legitimate interest for us is when we have a commercial reason to use your information, but we are required, however, to protect your rights and interests; or
- To comply with a legal obligation. This means the processing is necessary for compliance with a law to which we are subject (not including contractual obligations).
Generally, we do not rely on consent as a legal basis for processing your personal information although we will get your consent before sending marketing from third parties to you via email. You have the right to withdraw consent to marketing at any time by contacting us.
We may use the information we collect, including personal information and usage information for the purposes set out in the following table:
| Activity | Lawful basis |
|---|---|
| To enable you to use our websites, and to provide related services, including responding to your questions, complaints or comments. | (a) Performance of a contract with you.
(b) Necessary for our legitimate interests (to improve our services and grow the ABF). |
| To process your donation and, as applicable, create your account or personal profile. | Performance of a contract with you. |
| To provide you with information, opportunities, or services that you have requested or that we otherwise believe will interest you, including opportunities to donate and other special opportunities from us and our third-party partners. | Necessary for our legitimate interests (to develop our services and grow the ABF). |
| To personalize your experience by tailoring content, recommendations, and opportunities. | Necessary for our legitimate interests (to develop our services, grow the ABF and inform our marketing strategy). |
| For internal business purposes such as to improve our websites and services. | Necessary for our legitimate interests (to develop our services). |
| To administer and process questionnaires, surveys, polls, webinars, and similar activities. | Necessary for our legitimate interests (to improve our services and to inform our marketing strategy). |
| To process information, you provide via our websites, including verifying that your email address is active and valid. | (a) Performance of a contract with you.
(b) Necessary to comply with a legal obligation. |
| To contact you with administrative communications and, in our discretion, changes to our Privacy Policy or any of our other policies. | Necessary to comply with a legal obligation. |
| To help us engage with persons who may wish to donate to ABF. | Necessary for our legitimate interests (to grow the ABF). |
| To facilitate career connections with others. | Necessary for our legitimate interests (to develop our services and grow the ABF). |
| To create anonymized data sets to improve projects and services. | Necessary for our legitimate interests (to develop our services). |
| For purposes as disclosed at the time you provide your information. | Consent |
Marketing
You will receive marketing messages from us if you have requested information from us or if you made a donation to us and you have not opted out of receiving that marketing.
We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.
You can ask us or third parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you.
Where you opt out of receiving these marketing messages, this will not apply to personal information provided to us as a result of making a donation or other transactions.
Change of Purpose
We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.
If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Use of Cookies
You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see our Cookie Policy.
Sharing Personal Information
We do not sell personal information to third parties. Personal information is shared with ABF mentors and affiliates of ABF. Mentor program uses personal information for the same purposes and same conditions as outlined in this policy.
In order for us to provide our services to you, we may share some of your personal information with trusted third-party service providers, including:
- The First Church of Christ, Scientist, Boston, Massachusetts and its affiliates
- Organizations serving the Cause of Christian Science
- Third party service providers who we use in providing our services
We require all third parties to respect the security of your personal information and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal information for their own purposes and only permit them to process your personal information for specified purposes and in accordance with our instructions.
We may share your personal information to comply with court orders and to exercise and/or defend our legal rights. Whenever we transfer your personal information out of the European Economic Area (EEA), we provide a similar degree of protection to this data as applies within the EEA by ensuring that at least one of the following safeguards is implemented:
- We will only transfer your personal information to countries that have been deemed to provide an adequate level of protection for personal information by the European Commission.
- Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal information the same protection it has in the EEA.
- Where we use service providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal information shared between Europe and the US.
Please contact us if you want further information on the specific mechanism used by us when transferring your personal information out of the EEA.
Where information is collected through social media, its processing is governed by the privacy policy of the respective social media platforms.
Keeping Your Information Safe
We take the security of your personal information very seriously. We have implemented various strategies, controls, policies and measures to keep your information secure and keep these measures under close review. We use encryption techniques and other safeguards such as firewalls and password protection. This means that your information is protected and only accessible by those employees, agents, contractors, and other third parties, such as credit card processing companies, who have a business need to have such access to carry out their job responsibilities. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality. We implement physical controls in our buildings that restrict access to your personal information.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
How Long We Keep Personal Information
In general, we will only retain your personal information for as long as is reasonably necessary for the purposes described in this Privacy Policy. This means that the retention periods will vary according to the type of the information and the reason that we have the information. We may retain your personal information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.
To determine the appropriate retention period for personal information, we consider the amount, nature and sensitivity of the personal information, the potential risk of harm from unauthorized use or disclosure of your personal information, the purposes for which we process your personal information and whether we can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.
Data Protection Rights
Under certain circumstances you have rights under data protection laws in relation to your personal information. You may request us to:
- Inform you of the data we hold about you.
- Provide you with access to the personal information we hold about you
- Correct your personal information if it is inaccurate or incomplete
- Erase your personal information for example where consent has been withdrawn or the information is no longer necessary in relation to the purpose for which it was collected
- Cease the processing of your personal information if you feel it impacts on your fundamental rights and freedoms
- Restrict the processing of your personal information for example if you want us to establish its accuracy
- Transfer your personal information to you or a third party, or
- Withdraw your consent at any time where we are relying on consent to process your personal data.
You also have the right to lodge a complaint with the data protection supervisory authority in your country (for a contact list of the supervisory authorities in the EEA please see: https://edpb.europa.eu/about-edpb/board/members_en. Kindly note that if you request that ABF delete your personal information, we may not be able to provide certain services to you.
No Fee Usually Required
You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What We May Need From You
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time Limit To Respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Privacy Contact
If you have any questions about this Privacy Policy or your rights under it, or wish to review, change or remove your personal information, please contact ABF’s Data Protection Manager at:
Email: admin@albertbakerfund.org
Mail:
| Data Protection Manager The Albert Baker Fund 111 Woodmere Road, Suite 210 Folsom, CA 95630 USA(916) 594-9513 (office) |
UK Representative
Linda Alanko |
Changes to this Privacy Notice
We may update this Privacy Policy from time to time however we will not reduce your rights under this Privacy Policy. Please regularly check for updates as we will notify you of changes on our websites. You can tell if the Privacy Policy has changed by checking the revision date and the privacy banners that we will display on the websites from time to time. By using our websites or mobile apps, you agree to accept the terms of this Privacy Policy as stated at the time you use them.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
Albert Baker Fund Cookie Policy
Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website.
A “cookie” is a small text file that is downloaded onto your computer or device when you access our website if you agree. Cookies allow our website to recognize your device and store some information about your preferences or past actions.
We use the following types of cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website or make a donation.
- Analytical or performance cookies. These allow us to recognize and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
- Functionality cookies. These are used to improve the functional performance of our website and make it easier for you to use. For example they are used to remember that you have previously visited the website and asked to remain logged in to the website.
- Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website more relevant to your interests.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
Please note that third parties may also use cookies, over which we have no control. We do not accept liability for any such third party’s failure to comply with applicable laws. These third party cookies are likely to be analytical cookies or performance cookies or targeting cookies. The relevant third parties are as follows:
- Adobe Marketing Cloud
- Google Analytics
- YouTube
- Zoom
How to block cookies
You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.
